Are you a highly organised and detail-oriented individual with a passion for managing fleet operations? We're looking for a Fleet/Workshop Administrator to join council's team and help manage plant, vehicle, and machinery hire processes while supporting a wide range of administrative functions within their fleet management and department workshop.

Key Responsibilities:

• Manage Plant Hire Charges: Reconcile plant hire charges fortnightly, ensuring accurate records of hours, costs, repairs, and maintenance, working with departments.
• Create & Update Guidelines: Develop clear guidelines for charging vehicles, plant, and machinery, ensuring all staff are informed.
• Organise & Manage Meetings: Set up, attend, and document Fleet/IS meetings, confirming agendas, answering questions, and distributing minutes.
• Track Plant Usage: Monitor vehicle/plant hours, liaise with IT for system updates, and maintain the vehicle register.
• Vehicle & Plant Management: Oversee hired vehicles, plant, and machinery, including creating plant numbers, managing documentation, and coordinating repairs.
• Lease & Documentation Support: Assist with creating and managing vehicle leases, ensuring all required documentation is completed and updated.
• Respond to Enquiries: Handle phone, email, and in-person inquiries related to fleet admin, leases, and permits, ensuring prompt, professional responses.
• Manage Fines & Toll Notices: Handle vehicle fines and tolls, ensuring details are correct and liaising with relevant staff for timely resolution.
• Parking & Security Management: Update and manage parking permits, gate fobs, and GPS systems, maintaining accurate records and smooth operations.
• Repairs & Maintenance: Organise repair quotes and manage depot work, ensuring standards are met and invoices are paid on time.
• System Support: Work with Ausfleet and Bookable systems, liaising with support teams to optimise for ease of use and efficiency.
• Records Management: Keep CM9 records organised and up-to-date for easy access and retrieval.
• Customer Service Excellence: Maintain a positive, professional attitude when interacting with suppliers, staff, and clients.

What We're Looking For:

• Strong organisational and multitasking abilities
• Experience with fleet, vehicle, or plant management is a plus
• Proficiency with systems such as Ausfleet, Bookable, and Authority (or willingness to learn)
• Excellent communication skills, both written and verbal
• Ability to manage multiple priorities and meet deadlines
• Detail-oriented, with a proactive and solution-oriented mindset
• A positive, friendly, and professional approach when dealing with internal teams and external suppliers

Why Join Us?

• Competitive salary and benefits
• Be part of a supportive and dynamic team
• Opportunity to grow and develop within a respected organisation
• Make a tangible impact on fleet and workshop operations across the organisation

If you are an enthusiastic individual with a keen eye for detail and a passion for fleet administration, we would love to hear from you! Apply today to become part of our team.